Choose the Experience From the Objective
- Classic prints for an immediate branded keepsake
- Headshots for professional employee value
- Roaming photography for networking and candid coverage
- AI portraits or trading cards for personalized brand engagement
- Lenticular or holographic prints for a tactile reveal
- 360 video for short-form social content
Plan Capacity Before Creative Becomes Final
Guest capacity depends on capture time, transformation time, print or assembly time, number of stations and the event schedule. Confirm the target number of completed experiences, then test the chosen output and staff the queue around the measured session time.
Venue and Technical Checklist
- Approved footprint and queue area
- Load-in route, dock, elevator and security requirements
- Electrical outlet and circuit information
- Internet requirements and contingency plan
- COI and venue onboarding requirements
- Site visit upon request
- Multi-day schedule and delivery plan when applicable
- Setup, teardown and run-of-show windows
Consent, Branding and Delivery
Define the approved brand assets, guest consent, data fields, delivery method and reporting before development begins. Guests should understand what they are receiving and why any information is collected. The event plan should also define authorized access, the retention period and the deletion process for event images and lead-capture data.
Use Verified Results to Set Expectations
Compare the plan with relevant work instead of combining unrelated metrics. The BNY AI Trading Card activation, BNY Knicks celebration and ILEA holographic experience show different outputs, guest journeys and operational requirements.